State Layoff Action Steps for Activists and Staff

Layoff Action Steps for State Activists and Staff

Establish an effective two-way communication network between:

  • Unit/Local and Employer
  • Unit/Local and Field Staff
  • Unit/Local and Members

Contact Employer to verify information:

  • Identify formal contact persons
  • Identify alternative contact persons
  • Establish regular meeting times with management officials (i.e., weekly)
  • Contact CSEA Region:
  • Labor Relations Specialist (LRS)
  • Region Director

Review Reduction in Force (RIF) Procedures

  • Information on Layoffs (all publications available on CSEA website)
  • Guidelines for the Administration of Reductions in Force
  • Employee Guide for Agency Reduction Transfer List (Blue Card System)
  • Information for State Employees Affected by Layoffs (Green Card System)
  • Civil Service Law
  • Section 80 (Competitive Class)
  • Section 80-a (Non-Comp employees – State only)
  • Civil Service Rules (Competitive Class only)
  • Article 20 of the State Collective Bargaining Agreements (Non-competitive and Labor Class)

Request information from Employer:

  • Determine Layoff Unit
  • Determine how the agency will administer RIF
  • By facility then county then region then statewide OR
  • Most senior to least senior regardless of where the least senior employee is located within the state.
  • How many positions (including vacancies) will be abolished
  • Obtain layoff list with titles and employee names of all those potentially impacted
  • Identify titles/employees who are covered by Civil Service Law/Rules regarding RIF procedures and those who are not
  • Check the contract language regarding coverage for members who are not covered by the Civil Service Law /Rules
  • Determine promotional career ladder (Competitive Class only)
  • Obtain current seniority roster by layoff unit and title (including non-permanent employees)
  • Obtain fillable vacancy list from Appointing Agency.

Make sure the members verify their official employment records are correct. Agencies should send employees an Employee Personnel Information Verification Form. Employees should review this form and notify the Agency if any information is missing or incorrect.

Request meeting between the employer and members to explain the layoff process and available services and include:

  • Management Representatives
  • CSEA Local/Unit Officer Representatives
  • CSEA Field Staff (LRS)/Contract Administration Staff
  • CSEA WORK Institute Staff
  • Career Mobility Office
  • NYS DOL
  • NYS Retirement Representative

Give Members Information on Resources

  • Provide members with CSEA website and direct them to Layoff Services Tab cseany.org
  • Provide members with CSEA Layoff Services Guide (providing information on Unemployment, Dues-Free Membership, Health Benefits, Reemployment & Training, and Other Support Services)
  • Provide members with Information on Layoffs if they have not already received copies of the following publications (all publications available on CSEA website):
  • Guidelines for the Administration of Reductions in Force
  • Employee Guide for Agency Reduction Transfer List (Blue Card System)
  • Information for State Employees Affected by Layoffs (Green Card System)