Title structure change for CSEA State Executive Branch Employees

Effective Thursday May 7th there will be a title structure change for several titles affecting over 10,000 represented CSEA State Executive Branch Employees.
 A title Structure change is a change of the title of a position. This change may be due to the elimination of a clumsy or outdated title. It may also occur due to the consolidation of similar titles into a new broader title.
 With the May 7, 2015 title change:
 – No current employee who is permanently appointed to an affected title will have to take any additional exams or meet any new minimum qualifications.
 – No new probation term will have to be served.
 – Employees currently on probation will be required to complete that probation term successfully.
 – Transfer opportunities will be increased in some cases.
The New York State Department of Civil Service has the Legal Authority to make these changes:
 Please know that according to the New York State Civil Service Law, the State Civil Service Department has the legal authority to “classify and to reclassify positions in State service”, including whether or not to consolidate clerical titles as it deems appropriate to address State agency needs.

CSEA did not negotiate or agree with the decision:
 Although CSEA was briefed on the consolidation and was asked for comment, the State instituted these changes without CSEA’s agreement.
CSEA does however, have the right under the collective bargaining agreements to review and comment on new job descriptions. CSEA Locals and staff are currently doing so.  
What if Training is necessary?:

  1. Many clerical titles that currently exist such as Clerk 1 and KBS 1 have a considerable amount of duties that are identical. In fact a KBS 1, according to the Classification Standard, can perform any duty that a Clerk 1 can perform; the additional function of keyboarding is what sets these two titles apart. 
            Currently there is a core group of basic clerical duties that can be performed by incumbents in affected clerical titles  concerning work performed in an office environment.
            Caution should be taken in viewing the new classification standards (job descriptions) that will be released. It is true that the new classification standards will show a broader scope of duties for the Office Assistant Series however, this does not necessarily mean that the duties of your specific position will change. 
            It is certainly understandable, that at times such as these, there is a lot of concern, apprehension and fear regarding the potential changes that may occur. It is not anticipated that effective May 7, 2015 the day to day duties of all clerical workers are going to change dramatically. There is no evidence to support that thought. 
            If, at some point in the future, certain State agencies or facilities require their employees perform new or different duties, that are deemed appropriate for their title and grade and require training, it is obligation of agency management to provide necessary training. CSEA will also advocate for the necessary training that is required. Currently, CSEA has in its contracts Article 14 “Employee Development and Training” under the program called the NYS/CSEA Partnership for Education and Training, (“The Partnership”).
            Through the Partnership employees can take a variety of training courses and even apply for tuition assistance for career advancement. They can be reached by calling Albany area (518) 486-7814, or toll free: 1-(800)-253-4332 or visit their web site at: http://www.nyscseapartnership.org/
            Will salary grade levels change?
           No. All salary grades will remain the same as the State has consolidated duties of titles that were of the same grade level.
           Please note: No higher grade duties were consolidated into lower graded titles.     
          Employees who are performing duties of a higher level title should either    file an out of title work grievance or submit a reclassification request.
        Title Consolidations have occurred before and will occur in the future:
            Similar title consolidations involving many more titles than are included here took place in 1987 and 1992. There was no major redefining of the actual day to day work.

  3. Will this change in title affect my retirement or longevity eligibility?
        – Retirement and longevity pay will not be affected in any way by this title consolidation. 

  5. What titles are affected?  Final list of titles
              Is there a list of Frequently asked Questions? FAQs list
              What does the new job description look like?  Office Assistant 1 – 3 Tentative Standards
        What if I am a Principal Mail and Supply Clerk or a Principal Stores Clerk? Stores and Mail Operations Supervisor