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More news for CSEA-represented state employees

Grade 6 Civil Service Exam Survey

The Civil Service Department has requested our help in preparing appropriate exam questions for new Grade 6 Office Assistant titles.

Any time on or after Monday, April 11th some of Grade 6 Office Assistant members may receive an email from the Civil Service Examinations Unit asking them complete a Job Content Analysis Questionnaire.

CSEA encourages our members to participate.  Affected state agencies have been asked to provide time during regular working hours for members to complete the questionnaire. This is an opportunity to help the Civil Service Department develop exam questions that are relevant and meaningful for our Grade 6 Office Assistant members.

CSEA fully supports this effort and appreciates that we have been asked for our input. The Examinations Unit sees the value in the opinions of the CSEA represented workforce, and we want to be sure to provide that value in return.

Thank you for your support!

If you have any questions, please do not hesitate to contact CSEA’s research department at (518) 257-1213 or

    NYS Flex Spending Account 2016 Open Enrollment Deadline Extended Through November 24, 2015

    Important Announcement: NYS Flex Spending Account 2016 Open Enrollment Deadline Extended Through November 24, 2015

    The 2016 Open Enrollment deadline for the Flex Spending Account has been extended. The online enrollment application was suspended beginning midnight, November 9, 2015, but will become available again on Thursday, November 19, 2015 at 12:01 a.m., ET.

    How to Enroll

    Eligible employees who wish to enroll for 2016 may do so by enrolling online at or calling the FSA hotline at (800) 358-7202, Option 1. Make sure you have your most recent pay stub available since you will need your Department ID and Negotiating Unit code to apply. You have from November 19, 2015 at 12:01 a.m., ET through 10:00 p.m. on November 24, 2015 to apply for enrollment for 2016. If you wish to change your 2016 election amounts after you submit your application, simply submit a new application by November 24. Be sure to complete both the DCAAccount and HCSAccount sections of the application, if applicable, since the new application will replace your original application.

    Confirmation Letter

    If you enroll after November 9, 2015 a confirmation notice will be sent to you in late December. However, you will not have an opportunity to change your annual election after November 24, 2015 unless you have an eligible change in status so select your election amount carefully.

      Title structure change for CSEA State Executive Branch Employees

      Effective Thursday May 7th there will be a title structure change for several titles affecting over 10,000 represented CSEA State Executive Branch Employees.
       A title Structure change is a change of the title of a position. This change may be due to the elimination of a clumsy or outdated title. It may also occur due to the consolidation of similar titles into a new broader title.
       With the May 7, 2015 title change:
       – No current employee who is permanently appointed to an affected title will have to take any additional exams or meet any new minimum qualifications.
       – No new probation term will have to be served.
       – Employees currently on probation will be required to complete that probation term successfully.
       – Transfer opportunities will be increased in some cases.
      The New York State Department of Civil Service has the Legal Authority to make these changes:
       Please know that according to the New York State Civil Service Law, the State Civil Service Department has the legal authority to “classify and to reclassify positions in State service”, including whether or not to consolidate clerical titles as it deems appropriate to address State agency needs.

      CSEA did not negotiate or agree with the decision:
       Although CSEA was briefed on the consolidation and was asked for comment, the State instituted these changes without CSEA’s agreement.
      CSEA does however, have the right under the collective bargaining agreements to review and comment on new job descriptions. CSEA Locals and staff are currently doing so.  
      What if Training is necessary?:

      1. Many clerical titles that currently exist such as Clerk 1 and KBS 1 have a considerable amount of duties that are identical. In fact a KBS 1, according to the Classification Standard, can perform any duty that a Clerk 1 can perform; the additional function of keyboarding is what sets these two titles apart. 
                Currently there is a core group of basic clerical duties that can be performed by incumbents in affected clerical titles  concerning work performed in an office environment.
                Caution should be taken in viewing the new classification standards (job descriptions) that will be released. It is true that the new classification standards will show a broader scope of duties for the Office Assistant Series however, this does not necessarily mean that the duties of your specific position will change. 
                It is certainly understandable, that at times such as these, there is a lot of concern, apprehension and fear regarding the potential changes that may occur. It is not anticipated that effective May 7, 2015 the day to day duties of all clerical workers are going to change dramatically. There is no evidence to support that thought. 
                If, at some point in the future, certain State agencies or facilities require their employees perform new or different duties, that are deemed appropriate for their title and grade and require training, it is obligation of agency management to provide necessary training. CSEA will also advocate for the necessary training that is required. Currently, CSEA has in its contracts Article 14 “Employee Development and Training” under the program called the NYS/CSEA Partnership for Education and Training, (“The Partnership”).
                Through the Partnership employees can take a variety of training courses and even apply for tuition assistance for career advancement. They can be reached by calling Albany area (518) 486-7814, or toll free: 1-(800)-253-4332 or visit their web site at:
                Will salary grade levels change?
               No. All salary grades will remain the same as the State has consolidated duties of titles that were of the same grade level.
               Please note: No higher grade duties were consolidated into lower graded titles.     
              Employees who are performing duties of a higher level title should either    file an out of title work grievance or submit a reclassification request.
            Title Consolidations have occurred before and will occur in the future:
                Similar title consolidations involving many more titles than are included here took place in 1987 and 1992. There was no major redefining of the actual day to day work.

      3. Will this change in title affect my retirement or longevity eligibility?
            – Retirement and longevity pay will not be affected in any way by this title consolidation. 

      5. What titles are affected?  Final list of titles
                  Is there a list of Frequently asked Questions? FAQs list
                  What does the new job description look like?  Office Assistant 1 – 3 Tentative Standards
            What if I am a Principal Mail and Supply Clerk or a Principal Stores Clerk? Stores and Mail Operations Supervisor   

        22014 Flex Spending Account Claims Deadline Approaching

        Employees enrolled in the Flex Spending Account (FSA) for the 2014 plan year have until March 31, 2015 to send in reimbursement requests for eligible 2014 expenses incurred under the Health Care Spending Account and the Dependent Care Advantage Account. FSA reimbursement requests may be mailed, faxed, or submitted online through For more information, log onto or call 1-800-358-7202.

          2018 Leave Accrual Sheets

          Administrative Payroll
          Courts Payroll
          Institution Payroll
          Local Government

            2011-2016 CSEA/New York State Contracts

            The 2011-2016 NYS/CSEA Agreements were mailed to all State Executive Branch employees represented by CSEA on September 26, 2012. If you have not received your copy of the Contract by October 16, 2012, please contact the CSEA Contract Administration Department by calling 1-800-342-4146, Extension 1279 outside of the 518 area code or 518-257-1279. Please have your CSEA Membership ID ready when you call.

            The following documents are an electronic copy of the CSEA/NYS 2011-2016 Collective Bargaining Agreements.

            2011-2016 ASU Contract
            2011-2016 ISU Contract
            2011-2016 OSU Contract
            2011-2016 DMNA Contract